When looking for tent and party rentals, Toronto service providers offer a wide range of options. But with all the choices, it can be a bit of a challenge. So, to help you out, here are some useful tips when planning your event.
The weather is going to be one of the biggest factors when doing event preparations, including whether or not you need to get a tent. Luckily, the Toronto weather is fairly easy to predict. Summer in the city, when most people hold their outdoor events, is going to be a bit wet due to the frequent thunderstorms. With that, a tent will almost always be a part of preparations. On the other hand, spring and autumn are mostly going to be sunny, which means you have the option of either getting or not getting one.
Of course, even if you have already planned out, the weather can still change without notice on the day of the event itself. So, it would be a good idea to regularly check the forecasts from time to time before getting your rental request filled out. Do note, however, that rental services often have only limited slots for reservations, so be sure to make a decision early.
Considerations when renting a tent
When getting your tent and party rentals, Toronto providers will offer you a multitude of choices. The tricky bit here is choosing the right one for whichever occasion you will be having.
One big consideration is the number of people you expect for the event and where they would be situated. If you only have a small crowd gathering in a small area, the basic frame tent would be the best choice. On the other hand, when holding an event in a large, open space, a pole/tension tent would be ideal. This type of tent only has a central post and can be adjusted to cover any desired space.
Another consideration when choosing your tent is ventilation. Even if it is an open space, the large top can still trap in hot air. As such, make sure that the tent you get has proper ventilation, especially if it has walls. If the tent’s built in ventilation system is not enough, then consider getting a separate air conditioning system. Many rental providers offer this as an additional service, so you need to carefully consider how to bundle everything for a reasonable price.
A few more reminders
As have been said earlier, weather can, at times, become unpredictable. Also, there would be instances where the actual number of guests ends up larger than what you have initially expected. To deal with these, it would be a good idea to have a backup tent ready. This can be smaller than the main one you are using and should be easy to prop up on a moment’s notice. It would be a good idea to buy this on your own, instead of having it as part of your rental, so that you can use it for future events.
Finally, keep in mind that tent rentals services prefer to have the setup work done days before the actual event. So, make sure that you have time to oversee the installation. In case you are not available, have someone from your side join them to be sure that everything is put up correctly.
For tents and party rentals, Toronto organizers can contact us and inquire today.